Article I – Name
Canyon View Elementary School Community Council (SCC)
Article II – Laws
All Utah School Community Councils function under the following laws and statutes:
Utah Code Ann.
- §52-4-1, et seq.
Utah Administrative Code
- Title 52; Chapter 04 – Open and Public Meetings Act
- R277-477-1, et seq.
- R277-491-1, et seq.
Canyons School District Policy
- Section: K-School Community-Home Relations; School Community Councils; File No.KCE
Article III – Standing Rules
- If for some reason a member cannot attend a scheduled meeting, notification should be given to the vice chair prior to the meeting.
- If an SCC member misses three meetings during a given school year they will be invited to provide a written resignation and the respective group (parent or employee) will appoint a replacement. If alternate members were selected, their appointment to the vacated seat will be ratified by the SCC.
- If no alternates are available to serve, the SCC may seek out parents or school employees to be appointed.
- A quorum is defined as a majority of members with the stipulation that the majority must follow the legal composition of the council and have at minimum, one more parent member than employee member present to vote.
- School Community Council will meet at least four times throughout the year between August and May. The majority of the council must approve of canceling and/or calling additional meetings.
- Subcommittees may be established or dissolved by a majority vote of the council. Parent members may serve on one or more sub-committees.
- Each subcommittee will be chaired or co-chaired by at least one elected school community council member, which will report regularly to the SCC on the committee’s progress.
- Additional community members, both employee and parent, that are not elected SCC members may serve on any subcommittee with the approval of the SCC.
- Other subcommittees will be created or discontinued as needed. Please see supplementary information for details of current subcommittees.
- All meetings will be conducted using Robert’s Rules of Order.
- Meetings will begin on time, use time wisely and finish on time, and stay focused on the agenda.
- A speaker must be recognized by the Chair before addressing the group.
- Members and guests will come prepared to participate and avoid side conversations during the meeting.
- Respect for others in verbal and non-verbal communications will be shown at all times.
- Avoid disruptions by silencing cell phones and taking necessary calls or conversations out of the room during meetings.
- SCC members will receive training on the basic elements and procedures of Robert’s Rules of Order.
- Officers will be elected by the SCC at the first meeting each school year. The current Chair will serve through the summer months, assist with SCC elections, conduct the first meeting and assist the new leadership in the transition even if they no longer have a student at Canyon View.
Leadership positions include:
- Chair: creates agendas and conducts the meetings. Other duties as outlined in Canyons District policy.
- Vice-Chair: works with the Chair and conducts the meeting in the case of the Chair’s absence.
- Secretary: Takes notes at the meeting and creates the minutes for approval by the SCC. Is also responsible for recording the meeting according to the Open Meeting regulations.
- PTA Liaison: May be an elected parent member of the committee, or an ex-officio non-voting member.
- Guest may share appropriate input on subjects that fall under the SCC purview. A patron may bring a topic to the SCC by contacting the Chair at least one week prior to the scheduled meeting and asking to be added to the agenda. The SCC may invite any person/group to make a presentation on issues pertinent to the role of the SCC. The items that are appropriate for discussion by School Community Councils include, but not limited to: A) School improvement Plan. B) School LAND Trust Plan. C) Assistance in the development of the Staff Professional Development Plan. D) Academic needs of the school, with the direction to determine the greatest academic need of the school for LAND Trust Plan expenditures E) Advise and make recommendations regarding school programs and issues relating to the community environment for students. F) Parent/School communication and involvement. Items not to be discussed by the School Community Council include: A) Any personnel issues, B) individual student information.
- These Bylaws will be posted on the SCC page of the school website. Each SCC member will read and agree to abide by the Bylaws as signified on their declaration of candidacy and at the beginning of each school year.
- The number of School Community Council members will be limited to 9 parent representatives and 7 school employee members.
- If there are more candidates than available seats, two alternates will be selected from the remaining candidates in the order of the number of votes received. They will be appointed as voting members of the council if a seat is vacated prior to the next election.